Miscellaneous Expenses

Receipts are required for registration costs of $75 or more. If a conference does not provide a receipt, prepay in advance with an ISU T&H Card, Purchasing Card (if available) or Supplier Invoice.

Some medical conditions may require exceptions to the travel policy -- for example, extra legroom or the ability to move about the cabin. If a medical issue requires a more expensive seat, select the most cost-effective available fare (usually business class seats).

To document travel upgrades for medical issues:

  • Obtain a doctor’s note indicating that a condition exists, and whether it is chronic or temporary. For example, chronic back pain can be documented as a permanent condition; a broken leg is a temporary exemption. Documentation for temporary exemptions is valid for one year.
    • HIPPA reminder: The specific diagnosis or condition should not be stated on the doctor’s note and is not necessary. The note only needs to provide confirmation of a legitimate medical issue.
  • Redact specific medical information if necessary and submit the doctor's note to the Controller’s Department.

Food alternatives that accommodate restricted diets are available in most travel locations. If not, follow the documentation requirements for business and first-class seat upgrades (above). The doctor should state that the traveler has a medical restriction and may have trouble finding food within the allowable reimbursement limits. 

Restricted diets that are a personal choice are not granted exceptions.