Travel Information

Foreign travel is any travel outside the United States and the U. S. possessions and territories (American Samoa, Guam, Midway, the Northern Mariana Islands, Puerto Rico, the U.S. Virgin Islands, and Wake Island).

Travel within the United States and the U.S. territories and possessions requires claiming of actual expenses subject to the out-of-state limits for meals, and is not eligible for claiming a per diem.

Except as specifically noted, the following guidelines on the links below apply to all foreign travel, regardless of the funding source or whether the traveler is an employee or non-employee. (Exception: the Ames Lab contract has different requirements. Contact the Ames Lab directly for questions on this account.)

Beginning January 1, 2020, all university buisness travelers traveling internationally must register for each trip they take.

This registration must be completed by the traveler the first time, even though other portions of a trip (airfare, hotel, etc.) may be completed by others. Registration for subsequent trips may be delegated by the traveler. Registration will enroll the traveler in international emergency and medical insurance; facilitate compliance with federal export control policy; register travelers for security alerts based on their itineraries; enable the university to provide assistance if a major incident threatens their safety during travel; and provide a review of itineraries for health, safety, and security concerns if necessary.

More information on the registration process can be found on the Office of Risk Management website: Risk ratings for global destinations will be published at:

Before traveling to a foreign country for the first time, the university recommends travelers visit the U.S. State Department: Bureau of Consular Affairs Web Site at This site contains a wealth of information for U.S. citizens who will be traveling abroad.

This page was last updated on January 8, 2020.