Iowa State University

Campus Organizations Accounting Office

Workday Resources for Student Organizations

You'll find guides for various tasks treasurers can perform in Workday. Guides range from general overviews, to step-by-step details on how to perform requests and run reports, to instructions on how to review tasks or transactions once they have been submitted or approved.

General Information

What is a Program Worktag?

Information on what a program worktag is, and how to find the program worktag for your organization.

ISU Financial Summary Balance Restricted Funds

Use this report to find information on the current balance in your organization account.

ISU Transaction Detail

Use this report to see whether an expense or deposit has posted to your organization account. This is also used as a starting point for finding more information about foundation deposits, Student Government audits, and transaction information that might be used on a COA Internal Transfer.

Foundation Deposits in Workday

Use this guide to find donor information from deposits that come in through the Foundation.


Miscellaneous Payment Requests

Miscellaneous Payment Overview and FAQ

A general overview of the entire Miscellaneous Payment Process.

Find Miscellaneous Payees

Before making a request to set up a payee or making a Miscellaneous Payment Request, first check to see if the payee file is already created and available.

Create Miscellaneous Payees

If needed, submit a request to create or update an existing payee file before starting the Miscellaneous Payment Request.

Following up on your Payee Requests

How to follow up to see the status of the request to create a payee.

Create Miscellaneous Payment Request

Use the Miscellaneous Payment Request for payments going off campus for u-bill reimbursements, payments to vendors that do not take payment by credit card.

Reviewing Miscellaneous Payment Requests

Use this guide to see information about in-progress or posted Miscellaneous Payment Requests. May be needed in case the Treasurer needs to see who still needs to approve a request, or find check information for a payee.

Correcting Workday Transactions or Requests

Where to go to correct a transaction or request that is sent back. How to find the comments that will guide you on what steps to take before re-submitting.


Campus Organization P-Cards

See the COA P-Card Page for an overview of the p-card application process and general policies

Create P-Card Application Request (for the treasurer)

Treasurers can use this guide for how to fill out a p-card application for their own p-card.

Create P-Card Application Request (for cardholders who are not the treasurer)

Treasurers can use this guide for how to fill out a p-card application for other officers in their organization who need a p-card.

How to see the status of the Application Request

How to see whether the application has been fully approved, or who still needs to approve the request. Please anticipate for your card to be available within two weeks from when your application is fully approved.

P-Card Transaction Verifications

This guide covers the p-card verification process, from when the transaction is loaded into Workday through all approvals.

Correcting Workday Transactions

Where to go to correct a transaction or request that is sent back. How to find the comments that will guide you on what steps to take before re-submitting.

Reviewing p-card transactions as a cardholder

Cardholders can use this report to review the status of p-card transactions on their own p-card, whether it is “-in-progress” or “closed.”

P-Card Limit Increases in Workday

Treasurers can use this guide to request temporary limit increases for their own or other p-cards in their organization.


Internal Transfers and Payments to Student Organizations and University Departments

On Campus Payments Overview

This guide will explain how to determine whether to use an Internal Transfer or Purchase order for an on-campus payment.

COA Internal Transfer

Payments between student organizations.

COA Purchase Order

Payments to university departments.

Correcting Workday Transactions or Requests

Where to go to correct a transaction or request that is sent back. How to find the comments that will guide you on what steps to take before re-submitting.

Following up on your Request

Review your request to see if it has been fully approved, or see who still needs to approve the request.


Petty Cash, International Wires, and Transfers to the ISU Foundation

Petty Cash Request

If your organization needs cash to make change for an event or fundraiser, use this guide to request a petty cash check.

International Wires

Use this guide to help request an international wire payment.

Transfers to the ISU Foundation

Use this guide to make a request to transfer funds from an on-campus Campus Org Account to an account at the ISU Foundation.

Correcting Workday Transactions or Requests

Where to go to correct a transaction or request that is sent back. How to find the comments that will guide you on what steps to take before re-submitting.

Finding the current Status of a Workday Request

Review your request to see if it has been fully approved, or see who still needs to approve the request.