Student Purchasing Card Program
Brought to you by Campus Org Accounting, Iowa State University and US Bank
The process to receive a P-Card takes about two weeks once the COA office receives and can process a complete application.
Steps to obtaining a US Bank Purchasing Card (P-Card) for a Treasurer
- The treasurer will complete an application in Workday
- The application will route to the COA office to review
- The application will be routed to the organization advisor for approval
- COA will submit final approval and will order the p-card
- COA receives and processes the p-card
- The COA office will contact the treasurer when the card is ready for pickup
Steps to obtaining a US Bank Purchasing Card (P-Card) for an additional officer in the organization
- The proposed cardholder will complete a Cardholder Agreement and provide that document, along with their full legal name, and telephone number to the organization treasurer
- The treasurer will complete an application in Workday on behalf of the officer
- The Cardholder Agreement will be attached to the application
- The application will route to the COA office to review
- The applicant will be enrolled in p-card training if needed
- The application will be routed to the organization advisor for approval
- COA will submit final approval and will order the p-card
- COA receives and processes the p-card
- The COA office will contact the officer when the card is ready for pickup
Policies:
- Cardholder must be a current officer of a recognized student organization
- Cardholder must be a current student at ISU
- Two officers within an organization may hold a card; more if needed (e.g. travel)
- One application per card applicant
- Financial account must be in good standing
- Student Organization must be in good standing
- Original, itemized receipts must be scanned and attached to electronic transaction in AccessPlus
- Advisors must retain receipts of $500 or greater for one (1) year for review
- Training is mandatory for all participants with a role in the system
- You may not share the card with another officer
- No trademarked items to be purchased without approval through Trademark.
Other policies are explained in the Canvas training module.