Campus Organizations Accounting Office

Student Purchasing Card Program

Brought to you by Campus Org Accounting, Iowa State University and US Bank


The process to receive a P-Card takes about two weeks once the COA office receives and can process a complete application.

Steps to obtaining a US Bank Purchasing Card (P-Card) for a Treasurer


  1. The treasurer will complete an application in Workday
  2. The application will route to the COA office to review
  3. The application will be routed to the organization advisor for approval
  4. COA will submit final approval and will order the p-card
  5. COA receives and processes the p-card
  6. The COA office will contact the treasurer when the card is ready for pickup

Steps to obtaining a US Bank Purchasing Card (P-Card) for an additional officer in the organization


  1. The proposed cardholder will complete a Cardholder Agreement and provide that document, along with their full legal name, and telephone number to the organization treasurer
  2. The treasurer will complete an application in Workday on behalf of the officer
    • The Cardholder Agreement will be attached to the application
  3. The application will route to the COA office to review
    • The applicant will be enrolled in p-card training if needed
  4. The application will be routed to the organization advisor for approval
  5. COA will submit final approval and will order the p-card
  6. COA receives and processes the p-card
  7. The COA office will contact the officer when the card is ready for pickup

Policies:


  • Cardholder must be a current officer of a recognized student organization
  • Cardholder must be a current student at ISU
  • Two officers within an organization may hold a card; more if needed (e.g. travel)
  • One application per card applicant
  • Financial account must be in good standing
  • Student Organization must be in good standing
  • Original, itemized receipts must be scanned and attached to electronic verification in Workday
  • We recommend advisors retain original receipts of $500 or greater for one (1) year
  • Training is mandatory for cardholders, treasurers and advisors
  • You may not share the card with another officer
  • No trademarked items to be purchased without approval through Trademark

Other policies are explained in the Canvas training module.


Frequently asked questions


COA P-Card Manual


Prize Gift Form


Sales Tax Exempt Information


P-Card Transaction Verification


Cardholder Report Shortcut