Accounting/Compliance Office

Signatures are Required

As cash, gift certificates, or other property are distributed, the recipients must sign a form to acknowledge receiving the distributed property.

Research participants need to sign a Research Participant Receipt Form (RPRF). There are different RPRF forms, depending on whether the amount is less than $100.00, or $100.00 and above.

For recipients not participating in research studies, please use the Property Receipt Form.

Gift certificates are considered a cash equivalent, and must be handled and accounted for in the same method required for petty cash.

Retaining and Submitting Documentation - Property Purchased by Intramurals or Purchasing Cards

If the cash, gift certificates, or other property were purchased by intramurals or Purchasing cards, the RPRFs or Property Receipt forms must be retained by the department as supporting documentation for those charges. The form must also be attached to the P-card transaction in Workday.

Exception: Amounts of $100.00 and above require making a photocopy to be submitted to Matt Devick, 1560 ASB, for tax reporting. Please include the Worktag, reference number, and date, so that we can trace each RPRF or Property Receipt Form to the original accounting transaction.

Retaining and Submitting Documentation - Property Purchased by Petty Cash Advances

If the cash, gift certificates, or other property were purchased by means of a petty cash advance, the RPRFs or Property Receipt Forms must be attached to the electronic document used to clear the advance. For amounts $100 or more, same procedure as exception above.

Tax Reporting and Withholding

For ISU Employees

This page was last updated on August 29, 2022.

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