Registration receipts are required if the amount is $75.00 or more, although some conference sponsors neglect to provide them. This problem can be avoided for future conferences by prepaying the registration with an ISU T&H Card, a Purchasing Card (if available) or a Supplier Invoice. Please complete a Certificate of Missing Receipt form to satisfy the receipt requirement.
We recognize that some workers have medical conditions which require exceptions to the travel policy. Some conditions require the extra legroom or the ability to move about the cabin. When an employee indicates that they have a medical necessity that would require them to purchase a more expensive seat, we still need to pay for the most cost effective fare available. Generally these are business class seats.
If your traveler has a medical issue that would require a more expensive fare the following steps should be taken:
NOTE: Because of HIPAA, the specific diagnosis or condition should never be stated on the doctor’s note. While the exemptions are kept in a secure file, this information is not necessary. The note merely needs to indicate that there is a legitimate medical issue.
If the traveler has a legitimate medical reason for a restricted diet, the same steps apply as they do for airfare. The doctor would want to note that the traveler has a medical restriction and depending on the type of limits might have trouble finding food within the daily allowable maximum limits. In most cases however, this should not be necessary. Many travelers find that low sodium, gluten free, dairy free, and vegetarian meals are available in many destinations at reasonable prices. If the traveler is on a restricted diet that is a personal choice and there will not be exceptions granted.
This page was last updated on July 1, 2019.