Miscellaneous Expenses
I do not have a registration receipt. How can
I get reimbursed?
Registration receipts are required if the amount is $75.00 or more, however some conference sponsors
neglect to provide them. A secondary proof of payment such as a photocopy
of either a cancelled check or credit card statement will suffice when
accompanied by a brief note of explanation. This problem can be avoided
for future conferences by prepaying the registration with an ISU Purchasing Card (if available) or a university
voucher.
Why are original receipts required?
Original receipts are required to reduce the chance of duplicate reimbursement.
What can I do if original receipts are not available?
If an original receipt is not available, any of the following are acceptable:
1.) an original canceled check;
2.) a photocopy of a canceled check;
3.) a photocopy of the check tissue (if the traveler's bank does not return
checks) and a photocopy of the bank statement showing that check number
clearing;
4.) an original credit card receipt; or
5.) a photocopy of the credit card statement showing that charge to the traveler's account.
If none of these five proofs
of payment is available, a written explanation as to why they are unavailable
is required for each unreceipted charge.
When a third party is making partial reimbursement of a charge and has
requested the original receipt, we can accept a photocopy of the receipt
with a brief note of explanation.
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