Iowa State University

Controller's Office

Form Name Description of Form
Certificate of Missing Receipt Description: Used for reimbursements where a receipt is missing or inadequate.
Document Type: PDF
Revision Date: 04/03/20
Chargeback Request Description: Used to request a chargeback for a reimbursement that occurred in error.
Document Type:Word
Revision Date: 01/15/21
Communication Technology Allowance Request Form Description: Used to provide allowances for eligible employees for technology services.
Document Type: PDF
Revision Date: 09/27/19
Conflict of Interest Form Description: Required as an attachment to a Supplier Invoice when paying an individual for services of $100.00 or more. If the amount of services is $600.00 or more per invoice, or is expected to be more than $1,000.00 per year, a Professional Services Contractual Agreement also is required to be attached.
Document Type: PDF
Revision Date: 02/2020
Instructions
External Bank Account Application and Policy Acknowledgement Description: Form used to request an external bank account and acknowledge the university polices regarding the account.
Document Type: PDF
Revision Date: 3/10/10
Fee-For-Service Survey Form Description: Form used to request information related to fee-for-service operations.
Document Type: PDF
Revision Date: 11/22/19
Fee-For-Service Labor Rate Model Description: Template of the three labor rate models for inclusion in fee for service rates.
Document Type: Excel
Revision Date: 10/11/19
Fly America Waiver Form Description:To assist in determining qualification for a waiver of the restrictions of the Fly America Act under 41 CFR Part 301-10.
Document Type: PDF
Revision Date: 1/29/21
Independent Contractor Checklist Description:IRS 20 Questions. Used as a tool to determine whether an individual is an employee or independent contractor.
Document Type: PDF
Revision Date: 4/2/12
Instructions
IRS Form 8233 Description: Required to be attached to a Supplier Invoice when paying non-resident aliens for providing services within the United States if the payee wants to be exempted from 30% withholding for federal taxes.
Document Type: Adobe Acrobat
Revision Date: 11/12/19
Instructions
Petty Cash Reconciliation Form Description: Used to reconcile the petty cash account.
Document Type: Excel
Revision Date: 9/2016
Petty Cash Requisition Form and
Policy Acknowledgment
Description: Form used to request petty cash and knowledge the university policies regarding the account.
Document Type: PDF
Date: 8/2020
Petty Cash Voucher Description: Completed form to be attached to an Ad Hoc Bank Transaction when replenishing petty cash funds.
Document Type: Excel
Revision Date: 9/2016
Professional Services Contractual Agreement Description: Used to document arrangements with independent contractors.
Document Type: Word or Acrobat
Revision Date: 10/2016
Instructions
Property Receipt Form Description: Form to be signed by the recipient when your department distributes cash, gift cards, gift certificates, or other property. If the purpose is research, use a Research Participant Receipt Form instead.
Document Type: Word
Revision Date: 4/14/21
Research Participant Receipt (less than $100) Description:Used to serve as documentation of the receipt of compensation associated with participation in a research study conducted by ISU personnel.
Document Type: PDF
Revision Date: 4/7/2020
Research Participant Receipt (equal to or greater than $100) Description:Used to serve as documentation of the receipt of compensation associated with participation in a research study conducted by ISU personnel.
Document Type: PDF
Revision Date: 5/4/2021
Travel Advance / Payroll Authorization Form Description: Used when requesting a travel advance for an employee, and authorizes ISU to make a payroll deduction if the expenses for the trip are not accounted for within 30 business days of the end of the trip.
Document Type: Adobe Acrobat
Revision Date: 02/12/2020
Instructions
Travel Advance Authorization for Non-Employee Form Description: Used when requesting a travel advance for a non-employee. The department agrees to account for the advance within 30 days of completion of the travel.
Document Type: Adobe Acrobat
Revision Date: 02/12/2020
Instructions
Travel Reimbursement Intake Form Description: This form is to be attached to an Expense Report to provide a format for displaying travel expenses.
Document Type: Excel
Revision Date: 10/15/20
Undergraduate Scholarship Form Description: To provide a credit on the financial aid system for students, including those supported by accounts at the ISU Foundation. Requests in other formats will not be rejected, but use of the form is encouraged to ensure proper application of aid.
Document Type: Excel
Revision Date: 7/8/19
Instructions
W-8BEN Description:Certificate of Foreign Status of Beneficial Owner for United States Tax Reporting and Withholding. This form is used to set up a foreign individual supplier in Workday.
Document Type: Adobe Acrobat
Revision Date: 9/1/2020
W-8BEN-E Description:Certificate of Entities Status of Beneficial Owner for United States Tax Reporting and Withholding. If the supplier is a foreign business or other foreign entity, this form is used to create the supplier in Workday.
Document Type: Adobe Acrobat
Revision Date: 9/1/2020
W-9 Form - Blank Description: The blank W-9 form is to be sent to providers of personal services to allow creating a Workday Supplier, which must be set up before creating a Supplier Invoice. A payment for services of less than $100.00 can be submitted on an Ad Hoc Payment without setting up a supplier, which also means a W-9 form is not required.
Document Type: Adobe Acrobat
Revision Date: 4/3/2020
Instructions
W-9 Form - Completed by ISU Description: A completed W-9 form is sometimes required by vendors before they will make a payment to Iowa State University.
Document Type: Adobe Acrobat
Revision Date: 12/17/2020
Wire Instructions from Foreign Suppliers Description:Wire instruction form to be used to obtain wire instructions from foreign suppliers.
Document Type: Excel
Revision Date: 2/9/2021