For blue collar, clerical, security, and technical merit employees, see the
AFSCME contract.
There are major differences in overtime policies for organized employees.
The University is covered by the Fair Labor Standard Act. Based upon university pay and
classification systems, P&S employees making more than $23,660 ($455.00/week) and all A, B, C, D,
and K base employees are exempt from overtime requirements. P&S employees making less than $23,660
($455.00/week) and all E, H, M and XH base employees are non-exempt and must be paid in compliance
with the law requiring overtime compensation at the rate of one and one-half times the employee’s
regular rate of pay for all hours worked over 40 in the work week. All hours worked from all
sources within the University are considered in determining if overtime at time and one half is
applicable.
The following policies apply to all university departments and divisions and rescind any other
arrangements that may have existed in the past, unless specific approval in writing is granted from
the Office of the Vice President for Business and Finance.
- The work week will begin at 12:01 a.m. Sunday and consist of 168 consecutive hours in the form
of 7 consecutive 24 hour periods ending the following Saturday at 12:00 midnight.
- During the work week, compensatory time off can be granted on an hour for hour basis.
- Compensatory time off or overtime pay at the rate of time and one half for all hours
compensated in excess of 40 hours in a work week will be granted after the work week.
- Compensatory time earned but not paid must be submitted: 1) for H base employees by terminal
input, and, 2) for E-base employees on the monthly leave roster. Convert all compensatory hours to
time and one half if overtime is applicable. Compensatory time used should be reported as paid leave
information on the respective documents.
- When required to work on an official holiday, the employee will be granted an equivalent holiday
off and time and one half for the hours worked (up to 8 hours).
- The existing policy of considering paid vacations, holidays, and sick leave as time worked for
determining entitlement to overtime will continue to be followed, except that when a designated holiday
falls on the employee's day off, such holiday will be paid at straight time and will not be counted
toward overtime hours.
- Overtime payments for compensatory time will continue to be charged to the appropriate current
expense account.
- All XH hourly employees, students and non-students, must be compensated at the rate of time and
one half for hours worked over 40 hours per week from all sources within the University. Unless
identified as overtime hours on the terminal input screen, time and one half for all hours above 40
per work week will be prorated to each funding source in the same ratio of pay from all sources for
that week.
- The university will apply the state minimum wage of $7.25 per hour to all employees, including
student employees.
- It is the general policy of the University to utilize compensatory time off in lieu of cash payment
for overtime whenever possible. Compensatory time off should be granted at the request of the employee
with the approval of the appropriate departmental supervisor whenever possible, and it should be
consistent with the staffing and business needs and the program or office affected. Although every
effort should be made to accommodate the employee's wishes, it is a management responsibility to
establish appropriate work schedules and an employee can be directed to take compensatory time off
at the department's discretion.
- There is no policy limitation on the amount of compensatory time that can be earned. However,
in terms of efficiency of university operations, it does not appear desirable to have employees
accumulating excessive amounts of compensatory time. Except under unusual circumstances, a
supervisory/confidential employee should not accumulate more than 80 hours of compensatory time,
since this is the equivalent of approximately a two week work period. (Employees covered by contract
are allowed to accumulate up to 120 hours.) Absences of a longer duration could affect the department's
ability to provide an adequate level of service.
Supervisors should be reminded that an employee's productivity can be improved with a regular schedule
that provides adequate time off. In general, university employees are expected to have an 8 hour work
day for five consecutive days with approximately two days off during each work week. Obviously, there
are appropriate circumstances that necessitate requesting an employee to work overtime. However,
through proper management and advance planning, this should be kept to a minimum.
