On or before the first day of employment, all employees hired at Iowa State University
must complete payroll forms in the employing department or in the
Department of Human Resource Services, Records Management Office located in 3810 Beardshear. At this time the employee will fill out an I-9
form “Employment Eligibility Verification”, State and Federal W-4 forms, Employment Information/ Equal
Opportunity form, and Direct Deposit/Address form. If the employee is between 14 and 18 years of age,
see
Iowa Workforce Development - Work Permits and Iowa Child Labor Laws.
Under the Immigration Reform and Control Act of 1986, in the case of lost, stolen, or damaged documents
necessary to complete the I-9, or individuals with a Form I-94 documenting permanent resident or refugee
status, if an employee is unable to provide the necessary documents to verify their identity for
completion of the I-9 on or before the first day of employment, he or she must produce a receipt showing
that he or she has applied for the documents. In order to continue employment, the employee must produce
the required documents within 90 days of hire.
Non-United States citizens must first go to the International Students & Scholars Office,
Room 3248, Memorial Union, on or before their date of hire to complete the Form I-9 “Employment
Eligibility Verification”. He or she must then submit the completed form to the Department of Human
Resource Services, Records Management Office or to the employee’s department to complete registration
for payroll.
