Payroll Manual

AccessPlus E-Reports

There are two Payroll related E-Reports that can be found in AccessPlus; the Hourly/Salary Payroll Vouchers and the VSL Roster Listing (Vacation/ Sick Leave Vouchers). In order to view either of these reports a Confidentiality Agreement must be signed by the user and their supervisor. The original Confidentiality Agreement must be mailed to the Payroll Office.

Confidentiality Agreement for Payroll Vouchers

An email notification will be sent when payroll vouchers can be viewed in E-Reports on AccessPlus. It is imperative that departments review the vouchers timely and immediately notify the Payroll Office regarding any errors or other problems. Notification of errors which are received in Payroll at least three working days prior to Payday can be corrected without inconveniencing the employee and/or requiring the involvement of the employee's bank if his or her payroll check is handled through direct deposit.



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Learning how to use the system:

You will need to enter all applicable criteria that you have. The idea is to fill in enough to limit your results to 50 possible vouchers or less. For instance, if the only criteria you entered was a “Fund Account”, you could possibly have over 1000 correct vouchers, but only 50 would be provided in the results page. So adding a second criteria would reduce the results.

Here are some examples to use for each criteria:



	Voucher Number	S12345
	Fund Account	704; 70412; 7041205      **Do not enter dashes or section/project numbers
	Report Type	only valid entries are “Hourly” or “Salary”
	Org Code	this is a 5 digit number. 02 would give you all vouchers for that college where 02050 would give you all vouchers for that department
	Department Name	this is the “Recipient” field from the Account Title File. An example would be CONTR stands for Controllers Dept
	Payroll Date	the list will include any Payroll Vouchers printed between the dates given





VSL-Roster Listing



Confidentiality Agreement for VSL Roster Listing


The VSL Roster Listing will be available in E-Reports on AccessPlus on the 16th of the month for the department to review the prior month. (i.e. month of January may be viewed on February 16.)



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Using the Vacation/Sick Leave system is very similar to the Hourly & Salary Payroll Voucher system. You will need to enter all applicable criteria that you have.

Here are some examples to use for each criteria:



	VSL Usage for month of	the list will include any Vacation/Sick Leave Vouchers printed between the dates given
	Department Num	this is the 5 digit number(s) that was provided on the Confidentiality Agreement
	Department Name	this is the “Recipient” field from the Account Title File. An example would be CONTR stands for Controllers Dept


Other Features available for both the Hourly/Salary Payroll Vouchers and the VSL Roster Listing:


LIKE:a search for values that begin with the specified characters. Wildcard characters can be used for additional matching options.

WILDCARD: here are a few examples of what can be used.

	ADM	Matches anything starting with ADM (ADMINISTRATIVE, ADMISSIONS)
	%20	Matches anything containing 20 (111-20-01, 200-01-01, 111-22-20)
	J%SMITH	Matches anything starting with J and also containing SMITH (Jane Smith, John Smith, Jon Alan Smithson)
	___20	Matches anything with 20 in positions 4-5 (111-20-333, 99920111)
	5_6	Matches anything with 5 in position 1 and 6 in position 3 (506-1234, 516-9999)



BETWEEN: The BETWEEN ... AND operator selects a range of data between two values. These values can be numbers, text, or dates. To display the records between (and including) a Start Date and an End Date, just type the start date in the first box and the end date in the second box.