Payroll Manual

Electronic Personnel Action (EPA)

Electronic Personnel Action (EPA) Manual

Electronic Personnel Action (EPA) Manual is broken down into seven sections, view or print the information as needed.

Table of Contents for all sections of the EPA manual.



1. Getting Started--Recommended for originators and approvers
   
   Gives a brief overview of the Electriconic Personnel Action system and the manual. Tells how to navigate through the system, e-mail notifiers, route changes, proxies, AccessPlus and a list of our mentors.
   
   
2. EPA Definitions--Recommended for originators and approvers
   
   This section gives information about the different bases and categories along with detailed information about each of the options allowed in the various functions (AA, LL, etc). Also includes a Cheat Sheet.
   
   
3. Electronic Forms Routing (EF)--Recommended for originators and approvers
   
   This section gives explicit detail about all of the screens associated with the Electonic Forms Routing system and includes information on approving, rejecting and viewing the routing of actions.
   
   
4. Payroll Commitments (PC)
   
   This section gives explicit detail about all of the screens associated with the Payroll Commitments system.
   
   
5. Originating EPA's--Recommended for originators
   
   Included in this section is information that an originator needs to start an action, with screen shots and examples for all types of actions.
   
   
6. Title Codes
   
   This section inclues a list of title codes for all bases.
   
   
7. Troubleshooting
   
   

Acquiring Access for New Users

The user will first need ADIN access by notifying their ITS Analyst. If it is unknown who their analyst is, check with the Department Head or Dean’s Office. Next, the user will need to gain access to the appropriate systems (EF – Electronic Forms Approval and/or PC – Payroll Commitments). The user's supervisor must email Doug Anderson requesting these systems. The supervisor must state in the e-mail whether the user is going to be an originator, an approver or a proxy (if proxy, for who), and the department name and number.

Training for New Users

New users to the Electronic Personnel Action system should notify Sue Hudson in Payroll at 294-0455 to set up a time for personal training after they have acquired access to the appropriate systems (PC & EF for originators; EF for approvers). Originator’s training will last approxiamately 2 hours at the user's station. NOTE: It is helpful if the originator waits until they have an action(s) to process. The Approver’s training will take less than an hour.

Establishing a Proxy

In case of the absence of an approver, we recommend that every approver have a proxy. The proxy should be someone who has authority to sign documents in the absence of the approver and each approver can have up to two proxies. The approver should e-mail Doug Anderson and state who the proxy/proxies should be.

Electronic Personnel Action Cutoff Dates

The following link has the cutoff dates for electronic personnel actions. These are the last dates for each month that an action will be processed by the corresponding department (i.e. either approved, rejected or put on hold). We recommend that actions are started as early as possible.

2013 EPA Cutoff dates for Graduate College, Human Resources and Payroll.