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Air Ticket Requisitions are not routed to the designated approvers for the traveler's Vacation/Sick Leave home or the fund account number(s) used. The persons listed by the originating department's Employee Reimbursement System Routing form as approvers, proxies or originators (verifiers) have authorization to create and fax the Air Ticket Requisitions directly to the contracted travel agency, unless the department requested otherwise. Air ticket reservations usually expire after 24 hours, which requires a more expedited process. Air tickets are not billed intramurally until at least a month after the tickets are ordered, which allows time to change the account number(s) being used if there is an objection when the encumbrance appears.
All employees have access to the Employee Reimbursement System and are able to enter their own Air Ticket Requisitions if they choose. However, employees who are not approvers, proxies or originators (verifiers) do not have the ability to fax Air Ticket Requisitions to the contracted travel agencies. After they complete the Air Ticket Requisition screen, an e-mail will be sent to the persons listed at the bottom of the Employee Reimbursement System routing form as designated verifier/faxers, prompting them to log in and fax that Air Ticket Requisition to the travel agency on behalf of the traveler.
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