Employee Reimbursements Tutorial

This screen allows you to browse a list of all the Reimbursements (both travel and non-travel) of a chosen employee, sorted by date. If the Payee Name in the key field is not already reflecting the employee you want to see, type in the Payee Name, click on Start/Cont Travel, and then click on either New Rmbrs or Prev Rmbrs to reset the system to the chosen name.

Once the name you have chosen appears, you can select the Trvlr by Depart Date menu option at the far left to see a list of the employee's trips.

If you clicked on Prev Rmbrs earlier, you were able to see a maximum of fifteen of the employee's previous trips, but this browse allows you to see more.

The status of the Authorizations, Reimbursements, and Air Ticket Requisitions is reflected in the underlined text in the three columns to the right. By clicking on the underlined text in the Athrn, Rmbrs, or Air Tckt columns, you can bring up the "documents" to view them in greater detail. This browse displays the amounts expensed for each of the three categories, as well as a total.

Authorizations: A status of ENTR indicates an Authorization has been entered, but not routed for approval. A status of RTE indicates an Authorization has been entered and routed for approval, but not yet approved. A status of APRV means the Authorization has been approved. A blank status means no Authorization has been completed.

Reimbursements: A status of ENTR indicates a Reimbursement has been entered, but not routed for approval. A status of UN CNF indicates the employee has not confirmed expenses. A status of RTE indicates a Reimbursement has been entered and routed for approval, but not yet approved. A status of APRV means the Reimbursement has been approved. A status of PAID means the Reimbursement has been paid.

Air Ticket Requisition: A status of ENTR indicates an Air Ticket Requisition has been entered, but not routed for approval. A status of ORDR indicates an Air Ticket Requisition has been approved and sent to the contracted travel agency. A status of BILL means the Air Ticket Requisition has been billed intramurally. A status of CNCL means the Air Ticket Requisition has been canceled.




This page was last updated on February 16, 2016.



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