Employee Reimbursements Tutorial

If you discover a receipt that was not previously claimed on a travel reimbursement, you can submit a second reimbursement
(or multiple additional reimbursements) on the same Rmbrs #. (This feature does not apply to non-travel reimbursements, which
require creating a separate Rmbrs# when a new receipt is discovered.) On this subsequent reimbursement, you would only enter the
expenses that had not previously been claimed.

To create a subsequent reimbursement, enter the Payee Name, click Start/Cont Travel, and then click Prev Rmbrs.

Click on the underlined six-digit Rmbrs # (e.g., #183270) that corresponds to the destination and dates of travel that was previously
reimbursed, and then click on the Enter Expenses menu option.

If the first reimbursement already has been routed for approval or paid, you will see a system message that warns you that no updating is allowed.
This refers to the fact that the expenses in routing or already reimbursed cannot be changed.

However, if you have new expenses to be reimbursed for the same trip, you can click the OK button on the message, and then proceed to enter
the new expenses. You may need to change the date by going to the bottom of the screen and clicking Continue to Next Day, as the system will default
to the first date of the trip.

Follow the procedures in Entering Travel Expenses, and then route the reimbursement for approval.
You can add comments in the Other Comments text box to remind the approver that this receipt was not available at the time of the original reimbursement.

The Rmbrs Req/Unroute menu option will allow you to access either reimbursement within the same Rmbrs #.

The second reimbursement, which is labeled “2” in the Seq column, can be accessed by clicking on the gray button to the left.

This page was last updated on February 16, 2016.

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