Return to
Other Links
Controller's Department
Website Search
Employee reimbursements for travel and non-travel expenses must be entered in AccessPlus, and routed electronically for approval. Non-employees, including students who are not employed by Iowa State University, must be reimbursed by means of a paper Honorarium or Expense voucher. Air tickets can be purchased via the Employee Reimbursement system from either Travel & Transport or STA Travel for either employees or non-employees.
Employee reimbursements are processed twice per week. Reimbursements routed and approved by the close of business Wednesday should be in the employee’s bank account on Friday. Reimbursements routed and approved by the close of business Friday should be in the employee’s bank account on Tuesday. If the employee is still receiving a payroll check, the reimbursement check will be mailed on Thursday if approved by Wednesday, or Monday if approved by Friday. The payment method will be the same as is used for the employee’s payroll. Most employees already get their payroll deposited by ACH transfer.
Original receipts must be retained at the originating department for ten years, and may be audited upon request by the Accounting Office, internal auditors, or external auditors. It is up to the approving department whether the receipts will be filed centrally or separately by each approver.
Edit checks are performed on every screen that requires data entry to reduce the auditing required at the end of the process. If you make an entry error, you will be prompted to correct the error before continuing to the next screen. For additional information on ISU's travel policies and procedures, click here.
Continue to Logging In
