Return to
Other Links
Controller's Department
Website Search
Q: If the traveler prepays registration or is charged for the first night's lodging, can s/he be reimbursed before the trip?
A: Travel reimbursements cannot be reimbursed before the trip takes place. It is not allowable to put travel charges on a non-travel reimbursement. If the prepayment is causing a cash flow problem for the employee it would be better to request a travel advance. An even better solution is to avoid this problem by having the department prepay the registration by P-Card or prepay the loding by ISU Voucher.
Q: If the traveler buys some books offered for sale at a conference, should s/he file separate reimbursements?
A: No, if the expense is related to the trip, s/he should claim it as part of the travel reimbursement.
Q: Is routing and approval the same for travel and non-travel reimbursements?
A: Yes.
Q: Will the reimbursement schedule be the same?
A: Yes, our reimbursement cutoffs will continue to be Wednesday and Friday nights.
Q: What is the required retention period for receipts?
A: Original receipts must be retained on-site by the department for ten years. (This was increased in June 2008 from the previous five-year retention requirement.
[Effective May 1, 2009, verifiers are required to attach a PDF file of the required receipts before routing for approval. The original receipts must be retained in the department for one year. Original receipts from before the importation of PDF files on May 1, 2009 must still be retained for ten years.]
Q: What class codes are available on the drop down box?
A: All class codes that are currently available for p-cards.
Continue to Entering Non-Travel Expenses
