Employee Reimbursements Tutorial

The Payee Name will default to your name, which you probably will want to change.

Enter the correct Payee Name, and click on Start Non-Travel. Do not attempt to change the Dept, as this will change automatically after you have clicked on New Rmbrs.

Start/Cont Travel would be used for employee travel reimbursements, and Non-ISU Employee would be used for the air tickets of non-employees. Non-employee travel expenses still must be entered on an Honorarium or Expense Voucher.

After clicking Start Non-Travel the name of your payee should appear at the top of the list. The last three digits of the ISU ID number are displayed under the ### column to discern identical names. For Non-Travel Reimbursements you almost always will click New Rmbrs, as there will not have been a Rmbrs # already established by ordering an Air Ticket Requisition or doing an Authorization.

After clicking on New Rmbrs, click on the Continue button to establish a Rmbrs #.

Receipt Date:
The Receipt Date defaults to today’s date. This should be changed to the date of the purchase. Drop-downs are available for the Month, Date and Year, or you can click on the Calendar icon and select the date with your mouse.

Vendor Name:
The Vendor Name can be selected from a drop-down menu or keyed manually. The drop-down is preferred, as this will give us more consistent vendor names for data collection.

Class Code:
The Class Code can be selected from a drop-down menu or keyed manually. If you select a Hospitality class code (36XXX) you will be prompted to complete the section below the heading Required for Hospitality Event Items. Hospitality expenses require additional fields to be completed to ensure that the expenses are appropriate. Please see the example on the following page.

Continue to Canceling Non-Travel Expenses