Employee Reimbursements Tutorial

An approver cannot make changes. An approver can only reject and add a comment for the originator to fix the problem, and then the originator can go into
the Employee Reimbursement System, fix the problem, and route again for approval.

If you are an approver and decide to reject the Reimbursement, you can click the Add Comment button. You will see a screen similar to the one below.
(You could also have added a comment if you were approving instead of rejecting, although this is not required as part of the approval.)

After entering your comment, click the Submit button. After clicking Submit, the screen will show that the message under the Comment Added: heading.

Next, click the Return to Form button. (If you had clicked Return to Form before clicking Submit, your comment would not have
been recorded.)

You must now click the Reject button or the rejection will not take place. You will see the Reject message, as well as the Hold message, at the bottom of this screen.

After the Reimbursement has been rejected, a “Form has been rejected.” message appears at the bottom of the screen.

After the approver has rejected the Reimbursement, the originator will receive an e-mail notifying the originator to review that specific Rmbrs # (e.g., 183159). If any other approvers had approved it before you rejected it, they also would receive a message that it had been rejected, although no action would be required on their part.

This page was last updated on February 16, 2016.

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