Employee Reimbursements Tutorial

  1. Find the Rmbrs # in the Employee Reimbursement System by entering the employee’s name in the Payee Name field, then clicking on Start/Cont Travel, then Prev Rmbrs, which will give you the 15 most recent trips. For additional trips, you can click on Trvlr by Depart Date. Both browses include both travel and non-travel reimbursements.

  2. Enter the Rmbrs # in the top center field.

  3. Under the Browse heading, click on Daily Expense Detail for travel or click on NT Expense Detail for non-travel to see if expenses have been entered. If they have, go to the next step. You can also see on the Daily Expense Detail or NT Expense Detail whether images have been imported. Although the reimbursement can be confirmed by the employee without images imported, it cannot be routed for approval before images are imported.

  4. Click on Rmbrs Req/Unroute for travel or Confirm/Unroute NT for non-travel. If the screen reads Not Confirmed, the employee needs to log in to AccessPlus to confirm the expenses. You can re-click the Send E-mail button to send another message to the employee if you choose. This will not cause a duplicate. If the Rmbrs Req/Unroute or Confirm/Unroute NT screen reads Confirmed, continue to the next step.

  5. Click on Route Reimbursement for travel or Route Non-Trvl Rmbrs for non-travel. If the screen still has a Route button, it means the reimbursement has not been routed. If the expenses entered have been verified and are supported by receipts when required, the Route button should be clicked. If the Route button no longer appears, the screen should read Reimbursement has been Routed. To check the routing status you must switch from the Employee Reimbursement System to E-Forms Approval.

  6. In E-Forms Approval, enter the Rmbrs # in the E-Form Key field, change the E-Form Type to EMP RMBRS, and click on by E-Form Key.

  7. Click on the underlined part of the reimbursement you are investigating.

  8. Click on the View Routing button. See the next page for more information.

This page was last updated on February 16, 2016.

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