Iowa State University

Campus Organizations Accounting Office


Treasurer Resources


Serving your organization in this role is a unique responsibility with extra privileges and duties that other officers do not have. If you’re thinking “I don’t know where to start!” use this checklist to get you started.


  1. Plan on completing the current school year treasurer training in Canvas. Treasurer training is renewed and revised each August, so if your tenure as treasurer spans two school years, you will need to complete the training twice.
    • Read through the Treasurer Manual
    • Familiarize yourself with the other modules
    • Take and pass the quiz with 20/20
  2. Complete and upload the Signature Form.
    • The COA office does not need the paper copy of the signature form. Please upload by following the directions on the form.
  3. Stop by the COA office to pick up your treasurer card and any documents we have for your club.
    • Steps one and two need to be complete in order to receive your treasurer card!
    • The treasurer card can be picked up at your convenience; you will not need it to complete any of the following steps.
  4. Check with current and outgoing officers in your club to see who has a p-card.
    • Only current officers may be cardholders! Former officer-cardholders should call US Bank to cancel their cards and then return the card to the COA office.
  5. Apply for p-cards for yourself or other officers who may need them through Workday.
    • See our website or the p-card training in Canvas for help with the application.
    • You should also be enrolled in P-Card training in Canvas. Please plan on reviewing that course before picking up your new p-card or approving any transactions for your organization's other cardholders!
  6. Try running reports in Workday (use your ISU login).
  7. Check out the status of your current or previous fiscal year Student Government funding (if funded).
    • Not sure if you have a budget or funding for the current year? Check out the Student Government website or contact Student Government for more help.
    • And unused funds from a previous year returned to Student Government will appear on your Transaction Detail as “FYXX…….”


Scam Alert

Please read message below!

The scam:
Wire fraud has been in the news this year. It involves criminals who carefully research organizations. They seek to find someone in authority (supervisor, CEO, director, etc…) and the person who handles money and office tasks.


Recently these criminals have been targeting student clubs. A club website clearly lists all club officers, their titles and their email addresses. It appears that a new scam is in play:

  • A fake email from the club president asks the club secretary to make a cash transaction of some sort. This email is sent with common email forging tools.


Typically, only one email is sent to the club treasurer. There are no hacks required for this scam. Instead, the hackers just perform clever Google searches to identify a club and its officers.


About the fake email from the club president:

  • The attacker uses a hidden Reply-To: line to redirect email replies to himself. The Reply-To: line overrides the From: line when a reply is attempted. Instead of corresponding with the club president (whose address is in the From: field) the treasurer is actually corresponding with the attacker whose address is in the hidden Reply-To field.


If the attacker is clever, he will convince the treasurer to transfer funds. Some of our students corresponded with the attacker before they became alarmed.


Please forward original email to abuse@iastate.edu.


Sample email