Reimbursements
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Procedures and policies for reimbursements are as follows:
Personal Reimbursements:
Procedures
Vouchers are used for personal reimbursements
The payee name and address must be printed on the voucher
The address given for the payee will be the address their reimbursement check will be sent to
The name given for the payee will be the name the reimbursement check will be made payable
An original, itemized receipt must be attached to the voucher for every purchase that is being reimbursed
The signatures of the Treasurer and Advisor of the organization must be on the voucher to be processed
If the voucher is a one time reimbursement under $25, please write “ONE TIME REIMBURSEMENT” on the voucher
Please be sure to include the account number of the organization for which the reimbursement is coming from
Vouchers are processed within 5 to7 business days (subject to any problems with the voucher and the available funds of the paying organization)
Policies
An original, itemized receipt must be attached to the voucher when turned in
There is a minimum of $25 for personal reimbursements, however a one time reimbursement under $25 is allowable as long as that payee will not be turning in any other reimbursements for the academic year
Signatures of the Treasurer and Advisor are required to be on the voucher and may not be delegated to anyone else
The voucher form must be filled out completely for processing
The top three copies (white, yellow, and gold) must stay attached, the blue copy may be given to the payee for their records
Department and/or Student Organization Reimbursement:
Procedures
Intramurals are used to reimburse (transfer funds) other organizations or departments on campus
The account numbers for the receiving and paying group must be on the voucher
The amount being transferred needs to be specified on the intramural
Intramurals are processed within 5 to 7 business days (subject to any problems with the intramural and the available funds of the paying organization)
Policies
The signatures of the Treasurer and Advisor of the paying group need to be on the intramural and may not be delegated to anyone else
All copies of the intramural must stay attached when turned in for processing
If a student organization is reimbursing a department, the completed intramural may be given to the department for processing
