Iowa State University
INDEX A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Campus Organizations Accounting Office

Location


The Campus Organizations Accounting Office is located at
1580J Memorial Union, West Student Office Space.

Office hours are: 8:00 am to 5:00 pm during the academic year;
                               7:30 am to 4:00 pm during the summer and                                breaks.






Payment Processing Policy

The purchasing method of payment for student organizations is the Student-Held Pcard! See the Student Purchasing Card Program for details! Campus Org. Accounting has eliminated the use of vouchers for payments. The method of payment is the Student Held P-card (VISA) with the following exceptions for making payments to the vendor / payee directly:
  1. Emergency (this will be up the COA manager’s discretion)
  2. Vendor doesn’t accept credit cards at all. (Sam’s Club exception: since this vendor doesn’t accept VISA credit cards, we are allowing groups to purchase a gift card from Wal-Mart and use it at Sam’s Club. The group would attach both receipts to the transaction in Access Plus and must be within $10 on the amounts used vs. balance on the gift card). See Tim Livengood for details.
  3. Stipend or honoraria payments which require a W9 for tax reporting purposes
  4. Mileage for ISU visitors (very few cases of these for ISU students / staff and we prefer to pay for fuel directly with a p-card)
  5. P-card transactions which have been moved to a U-Bill with proof of U-Bill payment and original, itemized receipt.

Treasurer Training: The Campus Organizations Accounting Office is notified when treasurer positions change in the student organizations data base and new treasurers will be enrolled for Treasurer Training in Blackboard under "My Organizations".


How to Contact Us

Campus Organizations Accounting Office
Iowa State University
1580J Memorial Union
Ames, IA 50011-1130

Phone: 515-294-1633
coa@iastate.edu

Memorial Union

Memorial Union on Iowa State Campus