Iowa State University
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Campus Organizations Accounting Office

Location


The Campus Organizations Accounting Office is located at
1580J Memorial Union, West Student Office Space.

Note: New location in the West Student Office Space in the Memorial Union

Office hours are: 8:00 am to 5:00 pm during the academic year;
                               7:30 am to 4:00 pm during the summer and                                breaks.




Payment Processing Changes

The preferred method of payment for student organizations has now moved to the Student-Held Pcard! See the Student Purchasing Card Program for details!

Campus Org. Accounting will be beginning the process of eliminating vouchers for reimbursements beginning July 1. The method of payment will be changing from vouchers to the Student Held P-card (VISA) with some exceptions:
  1. Emergency (this will be up the COA manager’s discretion)
  2. Vendor doesn’t accept credit cards at all. (Sam’s Club update: since this vendor doesn’t accept VISA credit cards, we are allowing groups to purchase a gift card from Wal-Mart and use it at Sam’s Club. The group would attach both receipts to the transaction in Access Plus and must be within $10 on the amounts used vs. balance on the gift card). See Tim Livengood for details.
  3. Stipend or honoraria payments which require a W9 for tax reporting purposes
  4. Mileage (very few cases of these and we prefer to pay for gas directly with a p-card)


Treasurer Training: Contact the Campus Organization Office,
294-1633 to register for training via Blackboard.


Special Handling
Effective March 1, 2013, same-day emergency checks are no longer available. However, since checks are now written five days per week, there is less of a need for same-day checks. When a check needs to be picked up by a departmental representative, the check will be available the next day in the Accounting Office in the Administrative Services Building. Departments requiring special handling should attach a note to the voucher to make that request. Since there is a $25.00 fee for special handling, it should only be requested when necessary. If you have questions, please contact Jamie Rehlander, 294-5182



How to Contact Us

Campus Organizations Accounting Office
Iowa State University
1580J Memorial Union
Ames, IA 50011-1130

Phone: 515-294-1633
coa@iastate.edu

Memorial Union

Memorial Union on Iowa State Campus