Iowa State University
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Campus Organizations Accounting Office

Location


The Campus Organizations Accounting Office is located at
1580J Memorial Union, West Student Office Space.

Office hours are: 8:00 am to 5:00 pm during the academic year;
                               7:30 am to 4:00 pm during the summer and                                breaks.





Special Handling Fees of $50 are charged for any check requesting turnaround of less than 5 busness days or to pick up a check. To avoid these fees, be sure to submit paperwork timely. If you have a deadline on a payment request, be sure to add a note to your voucher and send Jamie an emil at jlr@iastate.edu so proper priority may be placed on your request.


Payment Processing Changes

The purchasing method of payment for student organizations is the Student-Held Pcard! See the Student Purchasing Card Program for details! Campus Org. Accounting has eliminated the use of vouchers for payments. The method of payment is the Student Held P-card (VISA) with the following exceptions for making payments to the vendor / payee directly:
  1. Emergency (this will be up the COA manager’s discretion)
  2. Vendor doesn’t accept credit cards at all. (Sam’s Club update: since this vendor doesn’t accept VISA credit cards, we are allowing groups to purchase a gift card from Wal-Mart and use it at Sam’s Club. The group would attach both receipts to the transaction in Access Plus and must be within $10 on the amounts used vs. balance on the gift card). See Tim Livengood for details.
  3. Stipend or honoraria payments which require a W9 for tax reporting purposes
  4. Mileage (very few cases of these and we prefer to pay for gas directly with a p-card)
  5. P-card transactions which have been moved to a U-Bill with proof of U-Bill payment and original, itemized receipt.
NOTE: There has been a change in the account procedures. W-9's are only required for gift, raffles or prizes over $100.00 (previously $75.00). This takes effect immediately, However, we are unable to change the treasurer's quiz at this time. Please use the $75.00 figure for the quiz.

Treasurer Training: Contact the Campus Organization Office,
294-1633 to register for training via Blackboard.


How to Contact Us

Campus Organizations Accounting Office
Iowa State University
1580J Memorial Union
Ames, IA 50011-1130

Phone: 515-294-1633
coa@iastate.edu

Memorial Union

Memorial Union on Iowa State Campus