CAMPUS ORGANIZATIONS FORMS

Bookstore Charge Form This form can only be used at the University Bookstore. This form is used to purchase items from the bookstore and the bookstore will then bill the organization. Treasurer and advisor signatures are required.
Credit Card Application This form is used to apply for a COA Purchasing Card for an organization. Applications must be completed and returned to the Campus Organizations Accounting Office. Credit cards may only be held by registered students of Iowa State University. Faculty and staff may not obtain a card to be used on Campus Organizations funds.
Debit Memo This form is used to take start-up cash out of your account. Also, this form is used for wire transfers.
Deposit Slip* This form is used to deposit cash, checks or coins into an organization's account.
*This is a two part form that is available in the form rack across the hall from 3578 Memorial Union or 1220 Beardshear.
Event Authorization Form This form needs to be completed if an organization wants to hold an event or fundraiser. This form is to be turned into the Event Management Office in 3630 Memorial Union for further instructions.
Gambling Permit Usage Request This form is used if an organization wants to hold a raffle. The Event Authorization Form must be completed and turned into the Event Management Office. The number of tickets sold needs to be furnished to Campus Organizations Accounting Office ASAP after the event.
Hourly Employee Timesheet This form is used to pay hourly employees of an organization from their account. Campus Organizations Accounting will process the timesheet for payment.
House Registration This form is used to re-register a dorm/house floor or update officers that have changed.
Intramural* This form is used to transfer money between two organizations' accounts. This form is also used to purchase items available on campus.
*This is a three part form that is only available in the form rack across the hall from 3578 Memorial Union.
ISU's W-9 This form is used when vendors request a W-9 from an organization. The Federal ID number is on the form.
Investment Transfer Form This form is used to transfer funds from the Campus Org fund to the investment account. This form is to be submitted to Campus Organizations Accounting, 3578 Memorial Union, Attn: Peg Highland.
Investment Reveral Form This form is to remove funds from the investment account back to the original Campus Org fund. This form is to be submitted to Campus Organizations Accounting, 3578 Memorial Union, Attn: Peg Highland.
Sales Tax Exempt Form This form provides the sales tax exempt number for all organizations.
Student Scholarship Award Form When a group offers a scholarship to an individual(s), the group must complete a financial aid form, obtain the advisor's signature and submit the form to the Student Financial Aid Office, 0210 Beardshear. Please contact Student Financial Aid for assistance completing this form.
Student Driver Motor
Vehicle Record Check		 This form is to be completed if a student is going to drive a university vehicle. This form is to be turned into DPS at 55 Armory.
Voucher for Campus Organizations* This form is used to reimburse an individual for purchases made for the organization or to pay a vendor for items needed by the organization.
*This is a four part form and is only available in the form rack across the hall from 3578 Memorial Union.
W-9 Form This form must be turned in with the Campus Organizations Voucher if an individual or vendor has provided an organization with a service.