Raffles and Other Ticketed Events
Campus Organizations Accounting holds a gambling permit covering authorized events.
Contact the Campus Organizations Accounting Office prior to conducting a raffle or any other game
of chance.
Policy
Laws in the State of Iowa consider raffles and other games of chance as gambling and require 7%
sales tax on ticket sales and other game proceeds. Gambling authorization forms are available from
the Campus Organization Accounting Office or may be downloaded from our
website.
- The gambling permit usage
request form must be completed by and signed by the treasurer and advisor and submitted to Campus
Organizations Accounting, 3578 Memorial Union. Note: Submission of form does not imply that the
event has been approved; you will need to verify with Campus Organization Staff that approval has
been made. This may mean you will need to check back with our office prior to the event/selling
of tickets.
- Prizes and gifts may include gift certificates but may not include actual cash. Any monetary
gift must be paid using a Campus Organization voucher with a W-9 form attached.
- Total receipts (money) collected must be reported within one week to Campus Organizations Accounting.
- Non-compliance of any of above will be reviewed.
Non-Authorized Events
These events are not allowed under the gambling permit held by Campus Organizations
Accounting/Iowa State University. Any events held by student organizations will be in violation
of state law and the organization would be subject to penalties.
- Casino Nights – even without money exchange
- Casino Nights – with money exchange
- Texas HoldEm - even without money exchange
- Texas HoldEm – with money exchange
Procedure
Authorization for any “gambling” event must be made by Campus Organizations Accounting.
- Student organization must submit the completed gambling permit usage request prior to the
date of event or selling of any tickets.
- Event authorization form must be turned in to the Event Management Office, 3630 Memorial Union.
Campus Organizations Accounting must verify the form was submitted prior to approving gambling permit
usage.
- Campus Organization Staff (Jamie or Peg) will review request and authorize if compliant
- Organization will need to verify Campus Organizations Accounting has approved the request before
event begins
- After event has finished, organization needs to submit information on total receipts from event
to Campus Organizations Accounting
- Campus Organizations Accounting will compute sales tax information and submit to State of Iowa.
- Campus Organizations Accounting will bill organization accordingly for any tax due.
Questions
Any questions regarding the raffles and other ticketed events policies and procedures process
may be directed to Peg Highland, 3578 Memorial Union, 294-6015.
