Campus Organizations Accounting Office

Student Purchasing Card Program

Brought to you by Campus Org Accounting, Iowa State University and US Bank



Steps to obtain a US Bank Purchasing Card (P-Card)


The process to receive a P-Card takes about two weeks once the COA office receives and can process a complete application.

  1. Complete an application
  2. Obtain signatures and submit to Campus Org Accounting (COA), 1580J Memorial Union. Scanned or digital signatures are acceptable.
  3. COA approves application and orders p-card.
  4. COA receives and processes p-card.
  5. The COA office will contact you when the card is ready for pickup and with any further instructions regarding training reqiurements.

Policies:


  • Cardholder must be a current officer of a recognized student organization
  • Cardholder must be a current student at ISU
  • Two officers within an organization may hold a card; more if needed (e.g. travel)
  • One application per card applicant
  • Financial account must be in good standing
  • Student Organization must be in good standing
  • Original, itemized receipts must be scanned and attached to electronic transaction in AccessPlus
  • Advisors must retain receipts of $500 or greater for one (1) year for review
  • Training is mandatory for all participants with a role in the system
  • You may not share the card with another officer
  • No trademarked items to be purchased without approval through Trademark.

Other policies are explained in the Canvas training module.


Frequently asked questions


COA P-Card Manual


Prize Gift form - Excel


Sales Tax Exempt Information


P-Card Transaction Verification


Cardholder Report Shortcut