Student Purchasing Card Program
Brought to you by Campus Org Accounting, Iowa State University and US Bank
The P-Card program for Iowa State University is not new. For students, it began November of 2007
Steps to obtain a US Bank Purchasing Card (P-Card)
- Complete an application
- Obtain signatures and submit to Campus Org Accounting (COA), 3578 Memorial Union
- COA approves application and orders your card (2 weeks)
- COA receives your card, matches it to the application and programming begins.
Programming? Yes, your card must be programmed so that when transactions come to ISU
from US Bank wanting a payment, we know who needs to electronically approve the transaction
so ISU does not pay erroneously.
- The COA Manager will contact you via email regarding training opportunities.
Each person with a role in the p-card system must attend. These include the cardholder,
the treasurer if not the cardholder and the advisor of the organization.
Policies:
- Cardholder must be a current officer of a recognized student organization
- Cardholder must be a current student at ISU
- Any officer within the organization is eligible to apply
- Two officers within an organization may hold a card
- One application per card applicant
- Financial account must be in good standing
- Student Organization must be in good standing
- Receipts must be submitted to our office within 10 days
- Original itemized receipts
- Training is mandatory for all participants with a role
- Must notify COA when officers change
- You may not share the card with another officer
- No trademarked items to be purchased
Other policies are explained in the training session which lasts approximately 45 minutes.
