Accounting Office / Accounts Payable

The blank W-9 Form is used to obtain tax reporting information to set up a KFS Vendor, which can be an individual, a business, or other entity. A KFS Vendor record is only required for vendors providing services that can be paid on a Disbursement Voucher.

The W-9 form must be completed and signed by the vendor and attached to the request to create a new KFS Vendor record. It is allowable for the vendor to return the completed W-9 form by fax or PDF.

To reduce the risk of identity theft, do not attach the W-9 form to the Disbursement Voucher.

If the service provider is a nonresident alien, a W-9 cannot be completed to create the KFS Vendor record. If the nonresident alien service provider desires to be exempted from 30% withholding for federal taxes, an IRS Form 8233 must be completed instead. If the nonresident alien service provider does not qualify to be exempted from 30% withholding, this can be acknowledged in the Explanation or Note Text fields when submitting the request to create a KFS Vendor record.

If the vendor is a foreign business or other foreign entity performing services in the United States, a W-8BEN-E form is used to create the KFS Vendor record. Like the W-9 form, it is allowable for the vendor to return the completed W-8BEN-E form by fax or PDF.

For more detailed instructions, please see Payments for Services Provided by Individuals.

If you have questions about completing the W-9, IRS Form 8233, or W-8BEN-E forms, please call Bill Cahill (294-5124) or Carole Gill (294-5181).



This page was last updated August 16, 2016.



Back to Disbursements / Vendor Payments page