Accounting Office / Accounts Payable

Normal Schedule:

Accounting entries are posted on Tuesday, Wednesday, and Friday evenings, with entries appearing on the Financial Management system screens the following mornings.

Month-End Schedule:

Accounting entries are posted the night of the last business day of the month and the nights of the first two business days of the month. Departmental statements will be delivered to the Accounting Office on the third business day of the month, and mailed immediately thereafter.

The first accounting entries of the new month will be posted on the night of the fifth business day. However, checks will be written according to the normal schedule of three nights per week.

Example:
Tuesday, March 31
(Last Business Day) 		March Accounting Entries Posted Tonight
Wednesday, April 1
(First Business Day) 		March Accounting Entries Posted Tonight
Thursday, April 2
(Second Business Day) 		March Accounting Entries Posted This Afternoon (Noon cut-off)
Friday, April 3
(Third Business Day)

 March Departmental Statements Delivered to the Accounting Office
Monday, April 6
(Fourth Business Day)

  
Tuesday, April 7
(Fifth Business Day)

 First April Accounting Entries Posted (Tonight)
Wednesday, April 8
(Sixth Business Day)

 First April Accounting Entries Will Show on WebFM Screens

Checks are printed on Monday, Tuesday and Thursday evenings, as well as on the evening of the first working day after month-end, regardless of the day on which it falls. Checks printed the evening of the first working day usually are for the new month, with the accounting entries posted on the night of the fifth business day.

A more detailed example, including encumbrances, intramurals, budget transfers, corrections, Deposits Online, and other transactions, is available here.