Accounting Office / Accounts Payable

Purposes of a Petty Cash Fund
Petty cash funds are used primarily for making change for sales, or for paying small amounts (less than $100.00) to research participants. Amounts of $100.00 or more paid to research participants should be on a Disbursement Voucher (DV). For other purposes, it is preferable to utilize a Purchasing Card or the Employee Reimbursement System, rather than a petty cash fund.

Establishing (or Increasing) a Petty Cash Fund

Replenishing a Petty Cash Fund

Closing (or Reducing) a Petty Cash Fund

Reporting Petty Cash Losses or Theft

Responsibilities of Petty Cash Custodians

Petty Cash Funds Requiring Checking Accounts for Disbursements

Sponsored Programs Accounts (4XX-XXXX)
The examples in the links above focus primarily on 907-XXXX funds. There also can be Non-Travel Project Advances to ISU Employees or Advances to Foreign Subcontractors or Foreign Individuals. Please contact your Sponsored Programs Accounting accountant for questions regarding advances from 4XX-XXXX accounts.

This page was last updated August 16, 2016.

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