Accounting Office / Accounts Payable

Purposes of a Petty Cash Fund

Petty cash funds are used primarily for making change for sales, or for paying small amounts (less than $100.00) to research participants. Amounts of $100.00 or more paid to research participants should be on a Supplier Invoice. For other purposes, it is preferable to utilize a Purchasing Card or as an Expense reimbursement, rather than a petty cash fund.


Establishing (or Increasing) a Petty Cash Fund


Replenishing a Petty Cash Fund


Closing (or Reducing) a Petty Cash Fund


Reporting Petty Cash Losses or Theft


Responsibilities of Petty Cash Custodians


Petty Cash Funds Requiring Checking Accounts for Disbursements


Sponsored Programs Accounts (GR/SG Worktags)

The examples in the links above focus primarily on PG worktags with IRT1139 optional worktag (petty cash accounts). There also can be Non-Travel Project Advances to ISU Employees or Advances to Foreign Subcontractors or Foreign Individuals. Please contact your Sponsored Programs Accounting Accountant for questions regarding advances for GR/SG worktags.



This page was last updated April 22, 2020.