3:31 PM 7/20/2013

Accounting Office / Accounts Payable

Please refer to the flowchart for payments for services provided by non-individuals as a guide to the attachments and approvals needed for services. Most payments for services provided by non-individuals cannot be directly paid through the Accounting Office, so please review the flowchart carefully before submitting a Disbursement Voucher.

There is a separate flowchart for payments for services provided by individuals.

Attachments When Paying for Services: The type of service being performed and the dollar amount determine the documentation required. Please refer to the flowchart for payments for services provided by non-individuals for assistance.
Professional Services Contractual Agreement
If a Professional Services Contractual Agreement is completed, an Independent Personal Services Form is not needed, as it is more comprehensive than the Independent Personal Services form. The purpose of the additional information on the Professional Services Contractual Agreement is to clearly commit to writing what is expected between the two parties.

Tax Reporting for Services:

Iowa State University must comply with IRS regulations regarding the reporting of taxable income. We must also comply with the laws of the State of Iowa and the directives of the Board of Regents. As some of these laws and regulations are difficult for beginners to understand, please feel free to contact Bill Cahill (294-5124) or Carole Gill (294-5181) if you need assistance.

Payments of $100.00 or more for services provided by non-individuals will require using a Disbursement Voucher instead of a Simple Disbursement Voucher. If a KFS Vendor with a Federal Employer Identification Number is not already set up, it will need to be set up before the Disbursement Voucher can be processed.




This page was last updated on October 25, 2016.



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