Matrix of Forms to Use
First, determine the form that was used for the original transaction, then choose the correction or transfer form based on the information below. If you have questions, contact Carole Gill (294-5181) or Bill Cahill (294-5124).
| Form Used to Make Corrections | Alternate Form | Class Code | Offsets Required For: | Negative Amounts Allowed? | |
|---|---|---|---|---|---|
| Adjusting Journal Entry (AJE) | Adjusting Journal Entry | N/A | Receipt or Expense with Offset | Expenses | Yes (Not Recommended) |
| Debit Memos (cash advances and bank transfers) (DME) | Correction Voucher | Adjusting Journal Entry | Expense or Receipt with Offset | Expenses | Yes |
| Deposits Online (CRE) | Cash Receipt Adjustment | Adjusting Journal Entry | Receipt or Expense | (Automatically Assigned if Necessary) | Yes |
| Intramural Charge (INT) | Correction Voucher | Intramural Transfer of Charges | Expense | None | Yes |
| Intramural Income (INT) | Cash Receipt Adjustment | Adjusting Journal Entry | Receipt or Expense with Offset | Expenses | Yes |
| Payroll Voucher Hourly Only (RVH) | Correction Voucher | N/A | Expense | None | Yes |
| Payroll Voucher Salary Only (RVH) | Electronic Personnel Action System | N/A | Expense | None | Yes |
| Transfer (TFR) | Transfer | N/A | Transfer | None | Yes (Not Recommended) |
| Voucher - Non-Payroll (RVH) | Correction Voucher | Adjusting Journal Entry | Expense or Receipt with Offset | Revenue | Yes |
Only the orignal of the form needs to be sent to the Controller's Department.
Each form can use any fund, with the exception of Transfers, which cannot use Agency funds.
Last Updated: July 18, 2008
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