Accounting Office / Accounts Payable

Purpose:
To be used in lieu of a Correction Voucher when an existing intramural charge needs to be redistributed because the intramural system allows only one fund-account to be charged and therefore does not provide for initial distribution to the proper accounts. This two-part form is available on a template.

The Intramural Transfer of Charges (ITC) form should not be used when an error has been made. It is only intended to provide an alternate, less time-consuming way of overcoming the limitations of the intramural system. To correct errors, please complete a Correction Voucher form.

1. The Charges transferred from: box should contain the Department, Fund-Account, Section-Project (if applicable), Amount, Original Reference Number and Date as they appeared on the departmental statement or Web FM Transaction Detail screen. Only one original transaction may be transferred per form. However, that original transaction may be transferred to several new fund-accounts. The reference number that will appear on the next month’s departmental statements for the To fund-accounts will be the reference number at the top right corner of the form. The reference number for the FROM account will be the number of the month of the fiscal year (e.g., December = 000006).
2. In the Description of Charges Transferred: box, check only one type of charge to be transferred, as only one reference number and one class code are being used in the Charges transferred from: box. If your choice is not one of the five given, please check "Other" and describe the type of intramural charge being transferred.
3. In the Charges Transferred To: box please enter the account titles and related fund-account numbers (with section project numbers, if applicable), as well as the amounts to be transferred. The Quantity and Unit fields are to be used only when appropriate.
4. The Signature is to be completed by the billing or transferring department. It is the responsibility of the billing department to have authority to charge the receiving department, as well as to notify the receiving department.

Route one copy of the completed form directly to the Accounting Office, 3606 Administrative Services Building.

Attachments are not necessary or desired. The Report of Intramural (University) Sales cover sheet should not be attached to the Intramural Transfer of Charges form.

Last Updated April 7, 2006.