Accounting Office / Accounts Payable

TYPE OF EXPENDITURE

FORM TO USE

Airline Tickets - Using a Contracted AgencyEmployee Reimbursement System for both employees and non-employees
Airline Tickets - Using a "Consolidator"Iowa State University - Voucher with Faxed Invoice
Cell phone reimbursementEmployee Reimbursement System
Interview Expenses - Incurred by Prospective EmployeeHonorarium or Expense Voucher
Interview Expenses - Incurred by ISU Employee on Behalf of Prospective EmployeeEmployee Reimbursement System (if expenses were not able to be put on an ISU Purchasing Card)
Lecture Fees or Speaking FeesHonorarium or Expense Voucher
Moving/House Hunting Expenses - Reimbursable to New ISU EmployeeHonorarium or Expense Voucher
Petty Cash - Establishing a Fund (Receive a Check)Iowa State University - Voucher
Petty Cash - Establishing a Fund (Receive Cash)Debit Memo
Petty Cash - Replenishing a Fund (Receive a Check)Iowa State University - Voucher
Petty Cash - Replenishing a Fund (Receive Cash)Debit Memo
ScholarshipsStudent Award Form
Travel Advances - EmployeesIowa State University - Voucher, with a Cash Advance/Payroll Authorization form attached
Travel Advances - Non-EmployeesIowa State University - Voucher, with a Cash Advance Authorization for Non-Employees form attached
Travel Expenses - EmployeesEmployee Reimbursement System
Travel Expenses - Non-EmployeesHonorarium or Expense Voucher
Utilities (Off-Campus Telephone, Electricity, Other Utilities)Iowa State University - Voucher

ALTERNATE METHODS OF PAYMENTFORM TO USE
Cash (Not a Check) is RequestedDebit Memo
Cashier's Check (Money Orders are not Available)Debit Memo
Foreign Currency DraftDebit Memo
Wire Transfer or ACH TransferDebit Memo

If the type of expenditure your are looking for is not listed above, it should be listed on Iowa State University's Purchasing Website under the Commodities Index. In January 2003 the Accounting Office and the Purchasing Office moved most types of expenditures to a single shared site, providing a more comprehensive listing of commodities and the procurement procedures required.

Note: If any of the above expenses are to be funded by vending 206-13-35 or a Student Organization 206-00-35, the Campus Organizations Voucher should be used in place of the forms listed above.

Last Updated: July 11, 2008.