Conflict of Interest Form
The Conflict of Interest Form is necessary to obtain information to comply with conflict of interest
regulations. The form should be attached to payments for services on a Disbursement Voucher (DV). The amount of the payment for services determines whether payment
is allowable on a DV or ND, as well as whether additional
documentation is required.
Please see Payments for Services Provided by Individuals for a flowchart to describe when a payment is allowable on a DV or Simple Disbursement Voucher
(SDV), or whether the payment requires Procurement Services' approval.
Both routine and professional services for less than $100.00 can be processed on a Simple Disbursement Voucher (SDV), without requiring a Conflict of Interest (COI) form to be attached, or requiring a KFS Vendor to be created.
For routine services, amounts of $100.00 or more require a Web Requisition and must be processed through Procurement Services, which does not require the COI form.
Professional services of $100.00 or more, but less than $600.00 can be processed on a DV, and require an COI form to be attached.
Professional services of $600.00 or more per voucher, or expected to be $1,000.00 or more per year, also can be processed on a DV, and require a COI form as well as a
Professional Services Contractual Agreement (PSCA).
Professional services that are expected to be $2,000.00 or more annually cannot be processed on a DV, and require a Web Requisition, which does not require the COI form.
Payments to speakers and entertainers can be processed on a DV, regardless of the amount. However, if there is a signed contract, a Web Requisition is required, also regardless of the amount.
If you have questions about whether a DV is allowable, or what attachments are required, please call Bill Cahill (294-5124) or Carole Gill (294-5181).
In the examples above, when a DV is allowable, a Non-Check Disbursement (ND) also is allowable, although the ND is discouraged, except for payees living outside the United States.
This page was last updated on January 24, 2017.
Back to Disbursements / Vendor Payments