Accounting Office / Accounts Payable

The Conflict of Interest Form is necessary to obtain information to comply with conflict of interest regulations. The form should be attached to payments for services on a Disbursement Voucher (DV). The amount of the payment for services determines whether payment is allowable on a DV or ND, as well as whether additional documentation is required.

Please see Payments for Services Provided by Individuals for a flowchart to describe when a payment is allowable on a DV or Simple Disbursement Voucher (SDV), or whether the payment requires Procurement Services' approval.

  • Both routine and professional services for less than $100.00 can be processed on a Simple Disbursement Voucher (SDV), without requiring a Conflict of Interest (COI) form to be attached, or requiring a KFS Vendor to be created.

  • For routine services, amounts of $100.00 or more require a Web Requisition and must be processed through Procurement Services, which does not require the COI form.

  • Professional services of $100.00 or more, but less than $600.00 can be processed on a DV, and require an COI form to be attached.

  • Professional services of $600.00 or more per voucher, or expected to be $1,000.00 or more per year, also can be processed on a DV, and require a COI form as well as a Professional Services Contractual Agreement (PSCA).

  • Professional services that are expected to be $2,000.00 or more annually cannot be processed on a DV, and require a Web Requisition, which does not require the COI form.

  • Payments to speakers and entertainers can be processed on a DV, regardless of the amount. However, if there is a signed contract, a Web Requisition is required, also regardless of the amount.

If you have questions about whether a DV is allowable, or what attachments are required, please call Bill Cahill (294-5124) or Carole Gill (294-5181).

In the examples above, when a DV is allowable, a Non-Check Disbursement (ND) also is allowable, although the ND is discouraged, except for payees living outside the United States.



This page was last updated on January 24, 2017.



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