Accounting Office / Accounts Payable

Since February 11, 2013 checks have been printed each business day, and mailed the following business day from the Administrative Services Building. Effective March 1, 2013, "same-day" emergency checks are no longer available. However, since checks are written five days per week, there is less of a need for same-day checks.

Accounting entries also are posted each business day, although for VO Documents there will be a delay of one business day from the check printing to the posting of the accounting entry. Disbursement Vouchers and Simple Disbursement Vouchers will post the same night the check is written.

Voucher Document (VO) (Payments on a Purchase Order):

Since the Accounting Office approval is on the front end of the VO Documents process, the Accounting Office does not determine when the check will be cut. However, once the last departmental approver has approved, the check will be written that evening, unless the last departmental approval occurs on a weekend or holiday.

Some VO Documents have a payment method of an ACH transfer, wire transfer, or foreign draft. As these require action by the bank, the payment may take longer to generate.

Disbursement Voucher (DV) and Simple Disbursement Voucher (SDV)

DVs and SDVs are created by the funding department. The funding department(s) must approve the DVs or SDVs before they will route to the Accounting Office for approval. If the Accounting Office approves DVs or SDVs before 3:00 p.m., checks will be written the same night, unless the Accounting Office approval is on a weekend or holiday.

For questions, please call Bill Cahill at 294-5124.

This page was last updated on August 16, 2016.