Accounting Office / Accounts Payable

Purpose:

The purpose of the BTA transaction is to make budget reallocations or adjustments to accounts. It is not a means to move transactions or balances.

Limitations/Restrictions:

The BTA must meet the following criteria:

1. The adjustments must be within the general fund (current expense).
2. Adjustments must be within one of the following budget control groups of the general fund:
a. Between 7XX, 112, 113 accounts
b. Between 102-XX-XX accounts
c. Between 103-XX-XX accounts
d. Between 109-XX-XX accounts
e. Between 602-XX-XX accounts
f. Between 607-XX-XX accounts
g. Between 620-XX-XX accounts



The effect of the BTA (budget allocation) will appear in the Revised Budget column of the class report and in the Allocations column of the department statement.

How to Complete a BTA:

• Enter the Date prepared at the top of the Budget Transfer form.
• Enter BTA in the T/C column.
• Enter the Amount of the budget adjustment to be made.
• Enter the Fund-Account and Section-Project number from which the transfer is being moved.
• The "FROM" side must use an expenditure class code (between 100-00 and 899-00). An offset (2) is never used on the BTA form.
• Enter the Fund-Account and Section-Project number to which the transfer is being moved.
• Enter the "TO" side class code. It must be an expenditure class code. An offset is not used.
• Enter an Explanation for the budget adjustment.
• Sign the completed form.
• Send the completed form to the Accounting Office at 3606 Administrative Services Building for approval.

Please call Carole Gill at 294-5181 if you have any questions.

Last Updated June 2, 2008.

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