Accounting Office / Accounts Payable

Most Iowa State University Accounting documents posted on or after July 1, 2001 now are imaged and available via WebFM or Image - AC in AccessPlus. It is no longer necessary to contact the Accounting Office to get copies. To obtain access to Image - AC in AccessPlus, you must first sign a Confidentiality Agreement, which then needs to be signed by your supervisor and forwarded to the Accounting Office. You also will need to sign up for an AccessPlus account and select a PIN number.

As the imaging process is outsourced, images may not be immediately available. The following are guidelines for different documents:

1. Vouchers: Two to three weeks after the document date.
2. Payroll Vouchers: Now available in AccessPlus on "E-Reports" instead of "Image - AC."
3. Deposits now appear in AccessPlus under "Deposits Online" instead of "Image - AC."
4. Budget Transfers: Two to three weeks after the document date.
5. Debit Memos: Two months after the document date.
6. Credit Memos now appear in AccessPlus under "Deposits Online" instead of "Image - AC."
7. Copies of posted Vouchers, Debit Memos and Budget Transfers not yet appearing in AccessPlus can be obtained by contacting Char Milam (294-5210). However, there will be some documents that are away being imaged, which will require waiting a few days until they appear in AccessPlus.

The following documents are not imaged and are not available through WebFM or Image - AC in AccessPlus:

1. Correction Vouchers: Contact Char Milam (294-5210).
2. Cash Receipt Adjustments: Contact Carole Gill (294-5181).
3. Intramural Tickets: Contact the selling department.
   • FP&M intramurals for Job Billing, Postage, Utilities and Keys are available on FP&M's website.
   • Bookstore, Central Stores, Chem Stores, Information Technology Services (ITS), and Printing intramurals are available in AccessPlus. Click the Ubusiness tab at the top of the screen, click the E-Reports menu option at the far left, and then click the ACTG-Intramural Billing Tickets link. If you do not already have access to ACTG-Intramural Billing Tickets, you can contact:
     Bookstore: John Lauridsen (294-0366) or Mindy Stensland (294-0240)
     Central Stores: Belva Weers (294-5762)
     Chemistry Stores: Melissa Gruhn (2940-0200) or Becky Abu-Hawash
     (294-4413)
     Information Technology Services: Vicki John (294-2128)
     Printing: Doran Tesdall (294-3500)
4. Transfers with the Tran Code of ART within the range of 602001 through 604999: Contact Paula Voga (294-5460) or Duane Reeves (294-8748) in the Accounts Receivable Office.
5. Documents posted before July 1, 2001: Contact Char Milam (294-5210).

Last Updated on September 30, 2008.