Accounting Office / Accounts Payable

Most Iowa State University Accounting documents posted on or after July 1, 2001 now are imaged and available via WebFM or Image - AC in AccessPlus. It is no longer necessary to contact the Accounting Office to get copies.

WebFM users must sign an online confidentiality agreement. To obtain access to Image - AC, you must first sign a Confidentiality Agreement, which then needs to be signed by your supervisor and forwarded to the Accounting Office. You also will need to sign up for an AccessPlus account and select a PIN number.

Images may not be immediately available. The following are guidelines for different documents:

1. Vouchers: One to two weeks after the document date.
2. Payroll Vouchers: Now available in AccessPlus on "E-Reports" instead of "Image - AC."
3. Deposits now appear in AccessPlus under "Deposits Online" instead of "Image - AC."
4. Transfers: One to two weeks after the document date.
5. Debit Memos: One to two weeks after the document date.
6. Credit Memos now appear in AccessPlus under "Deposits Online" instead of "Image - AC."
7. Copies of posted Vouchers, Debit Memos and Transfers not yet appearing in AccessPlus can be obtained by contacting Char Milam (294-5210). However, there will be some documents that are in the process of being imaged, which will require waiting a few days until they appear in AccessPlus.

The following documents are not imaged by the Accounting Office and are not available through WebFM or Image - AC in AccessPlus:

1. Correction Vouchers: Contact Char Milam (294-5210).
2. Cash Receipt Adjustments: Contact Carole Gill (294-5181).
3. Most Intramural Tickets require contacting the selling department, with the following exceptions.
   • The Bookstore, Central Stores, Chem Stores, Information Technology Services (ITS), and Printing intramurals are available in WebFM by clicking on the Ref #. They also are available in e-Reports by entering the Ref #. All persons with access to WebFM also have access to intramurals in e-Reports.
   • FP&M intramurals for Job Billing, Postage, Utilities and Keys are available on FP&M's website.
4. Transfers with the Tran Code of ART within the range of 602001 through 604999: Contact Paula Voga (294-5460) or Duane Reeves (294-8748) in the Accounts Receivable Office.
5. Documents posted before July 1, 2001: Contact Char Milam (294-5210).

Last Updated on January 15, 2009.